We are looking for a Visa & Integration Supervisor to oversee visa processes and support integration programs, ensuring smooth relocation and full legal compliance for international employees
Position Overview
The Visa & Integration Supervisor manages all activities related to obtaining German visas and residence permits, as well as ensuring that clients’ integration processes run smoothly once they arrive in Germany. This role requires comprehensive knowledge of German visa and residency regulations, continuous monitoring of legislative updates and the dissemination of this information across the organization. The supervisor coordinates internal workflows, liaises with external authorities and partners, and leads a team tasked with securing visas and supporting integration processes such as accommodation, courses and arrival logistics.
Important Notice
All positions advertised represent planned recruitment needs and may not be immediately available. They are expected to open during the upcoming period. The publication of these vacancies does not constitute a binding offer of employment at the present time.
Responsibilities
- Legal Compliance: Stay updated on German visa and residency laws, provide guidance, and train staff on regulatory changes.
- Process & Team Management: Design visa workflows, supervise daily operations, assign tasks, and coach team members.
- External Liaison: Communicate with embassies, foreigner’s offices, and service providers; coordinate logistics and integration activities in Germany.
- Internal Coordination: Work with preparation and customer service units to ensure documentation, interviews, and smooth client journeys.
- Visa & Integration Oversight: Lead visa acquisition processes and manage post‑arrival integration, including housing, courses, and reception.
Must Have
- Bachelor’s degree in Law, International Relations, Business Administration or a related field..
- 5+ years of experience in relocation, global mobility, or operations management.
- Experience in visa processing, immigration management or global mobility, preferably within the German market.
- Thorough knowledge of German visa and residency regulations with the ability to interpret and implement them.
- Proficiency with ERP or project management tools (Odoo is a strong plus) .
- Strong leadership and organizational skills with experience managing a multi‑functional team.
- Excellent communication skills for interacting with government bodies, external partners and clients.
- Strong negotiation and interpersonal skills to manage diverse stakeholders and maintain partnerships.
- Proactive and adaptable, with the capacity to adjust to evolving laws and procedures
Preferred Skills
- Knowledge of GDPR and data protection best practices.
- Commitment to ethical standards and legal compliance.
- Multilingual capabilities (proficiency in German and English required; other languages are advantageous)