The initiation stage of the project management life cycle is when you meet with clients and stakeholders to understand their goals, motivations, and hopes for the project. During this stage the aim is to hash out the high-level goals that must be met for you to consider the project as a success.
To finalize a project initiation process, there are 6 key steps to follow:
1-Creating a business case:
The business case is an important document that explains how the project’s goals align with the company’s long-term plans. This document explains why should the company spend its technical, financial, and human resources on the specific project.
2-Conducting a feasibility study:
After the approval of the business case, the next step is to determine the likelihood of the project’s success after considering all the factors. This study identifies the high-level constraints and assumptions of the project and decides whether the project is worth it or not, which is a very important step.
3-Establishing a project charter:
The project charter is perhaps the most comprehensive and important part of the project initiation process. It answers the 3 Ws to identify the scope/objective, team members, and the possible timeframe of the project.
4-Identifying stakeholders and making a stakeholder register:
Communications and negotiations are a huge part of effective project management and a large part of a project manager’s time is usually spent dealing with stakeholders. PMBOK (Project Management Body Of Knowledge) identifies stakeholders as anyone who can be influenced or has an influence on the project. Project stakeholders can either be internal or external and each type has its own communication requirement.
5-Assembling the team and establishing a project office:
No project can be started without a project team. Assembling a working project team and assigning them roles and responsibilities is a vital part of the project initiation phase. Assigning roles and responsibilities early on also increases the overall accountability of the entire team and can help you as a manager in the later phases of the project life cycle.
After performing everything, it’s a good practice to review the entire project initiation stage to ensure you missed nothing. In later stages, you’ll continue reviewing your work as monitoring and controlling is one of the five phases of the project management life cycle.
In DastN we would like to call this stage: the calm before the storm,
In addition to the 6 key steps above, we also pay a huge attention to: (please use bullets or words cloud)
Roles and responsibilities.