“We are seeking a dedicated and detail-oriented Visa Process Specialist to join our team. This role is essential in ensuring smooth, compliant, and efficient handling of visa applications and related documentation,
Position Overview
The Visa Process Specialist manages all administrative and procedural aspects of visa and residence permits for candidates relocating to Germany. The role involves coordinating with embassies, immigration authorities, and legal partners to ensure applications and documentation comply with German immigration law (Aufenthaltsgesetz) and DastN’s internal standards. By combining legal expertise, operational coordination, and candidate support, the specialist ensures smooth, compliant, and efficient relocation outcomes.
Important Notice
All positions advertised represent planned recruitment needs and may not be immediately available. They are expected to open during the upcoming period. The publication of these vacancies does not constitute a binding offer of employment at the present time.
Responsibilities
- Visa & Residency Management: Handle end-to-end visa and residence permit procedures, ensuring compliance with German immigration law (AufenthG).
- Coordination: Liaise with embassies, immigration offices, legal advisors, and internal teams to secure required documents and appointments.
- Documentation & Compliance: Maintain accurate records, validate documents, oversee translations/authentications, and ensure confidentiality of sensitive data.
- Process Improvement: Monitor regulatory updates, streamline procedures, and provide guidance to teams for efficient and compliant relocation outcomes.
Must Have
- Bachelor’s degree in Law, International Relations, Business Administration, or related field.
- 3–5 years of experience in visa processing, immigration consulting, or international mobility management.
- Deep understanding of German immigration and residence laws and embassy procedures.
- Proven ability to manage visa files and liaise with embassies and official authorities.
- Excellent organizational and communication skills with meticulous attention to detail.
- Experience working in a digital/automated environment (ERP, CRM, or case management tools).
- Fluency in English required; German proficiency is strongly preferred.
- Professionalism, integrity, and discretion in handling sensitive information.
- Immigration Law & Visa Expertise
- Attention to Legal and Administrative Detail
Preferred Skills
- Meticulous and organized, with a continuous improvement mindset.
- Attention to detail with a high standard for reviewing documents.
- Knowledge of GDPR and data protection best practices.
- Multilingual capabilities (German /B2/- and English /B1- B2/ required; additional languages an advantage).